Name: Outlook 教程 - 使用搜索文件夾更快地查找郵件 (Outlook Tutorial - Find messages faster with Search Folders)
Uploaded: 2025-07-31T18:37:02.000Z
Duration: 4 min 42 s

I want to show you one of the hidden gems of Microsoft Outlook.

我想向你展示 Microsoft Outlook 隱藏的瑰寶之一。

As you look at the bottom of the navigation pane, under all of the folders in your inbox and sent items and everything else, and above groups if you have a groups entry, you'll find search folders.

在導航窗格的底部，在收件箱、發送項目和其他所有文件夾的下方，以及群組（如果有群組條目）的上方，都可以找到搜索文件夾。

基礎被動語態

And if you click, what you get are built-in folders that already exist and that encompass a search.

如果你點擊，得到的是已經存在的內置文件夾，其中包含搜索。

For example, there's a built-in folder called unread or for follow-up.

例如，有一個名為 "未讀 "或 "後續 "的內置文件夾。

And all of these are italicized right now because they're not running yet.

現在所有這些都是斜體，因為它們還沒有運行。

But if I click on unread or for follow-up, notice all of a sudden it's awake and I have 967 messages that I have either marked for follow-up and I haven't or haven't read them.

但如果我點擊 "未讀 "或 "待跟進"，就會發現它一下子醒了，我有 967 封標記為待跟進的郵件，但我還沒有或沒有讀過它們。

Some in my inbox, some in folders, some in messages I've received from groups, but this is everything all throughout Outlook that is unread or that I have marked for follow-up.

有的在我的收件箱裡，有的在文件夾裡，有的在我從群組收到的資訊裡，但這些都是整個 Outlook 中所有未讀或我已標記要跟進的資訊。

In other words, the stuff I should be paying the most attention to right now.

換句話說，就是我現在最應該關注的東西。

If you don't have an unread message folder, you can create one.

如果沒有未讀郵件文件夾，可以創建一個。

So let me show you how to create a new search folder.

讓我來教你如何創建一個新的搜索文件夾。

Right-click on search folders and choose new search folder.

右鍵單擊搜索文件夾，選擇新建搜索文件夾。

And then these are the search folders that are available to you.

然後這些就是你可以使用的搜索文件夾。

So if you don't have one, you can create one.

是以，如果您沒有，可以創建一個。

Mail either unread or flagged for follow-up.

未讀郵件或標記為需要跟進的郵件。

是以，郵件已被標記為重要郵件。

If the culture in your organization is important mail is actually marked as important, then this would be useful to you.

如果您所在組織的文化很重要，郵件實際上被標記為重要，那麼這對您將很有用。

來自特定人員的郵件和發給特定人員的郵件。

We're using conditional formatting to be able to show that, but you could set up a search folder instead.

我們使用條件格式化來顯示，但你也可以設置一個搜索文件夾來代替。

If you create and run a large mail search folder, that would give you targets to be able to delete, if possible, to clean up your inbox and provide you with some more working space.

如果您創建並運行一個大型郵件搜索文件夾，這將為您提供可以刪除的目標，如果可能的話，可以清理收件箱，為您提供更多的工作空間。

是以，郵件可以寄給特定的人，也可以從特定的人那裡寄出。

And I'm going to choose from my list Charles Woodwick and click OK.

我要從我的列表中選擇查爾斯-伍德威克，然後點擊 "確定"。

So this is my mail to and from specific people.

是以，這是我與特定人員的往來郵件。

Oh no, I don't want sent to receive from.

哦，不，我不希望從發送接收。

I just want my mail from Charles, not mail I send to Charles.

我只想要查爾斯寄給我的郵件，而不是我寄給查爾斯的郵件。

And note, I could choose five or six different people.

注意，我可以選擇五六個不同的人。

Oh and note that it's checking in my mailbox.

哦，請注意，它正在我的郵箱裡查收。

And this gives you a clue about the utility of this if you are someone who has access to someone else's mailbox and you need to be able to organize, for example, your boss's mailbox.

如果你可以訪問別人的郵箱，並且需要整理比如你老闆的郵箱，那麼這就為你提供了實用性的線索。

So be familiar with what's here because all of these allow you to persist a search that crosses all of the mail folders in Outlook.

是以，請熟悉這裡的內容，因為所有這些都允許你持續搜索 Outlook 中的所有郵件文件夾。

It's going to go find my Charles Woodwick messages.

它會去找我的查爾斯-伍德威克留言。

And anytime I want to see all my Charles messages, I don't have to search or filter.

無論何時我想查看所有查爾斯郵件，都無需搜索或過濾。

I can just fire up my search folder, click and see all my Charles messages or all my messages that are unread or for follow up.

我只需打開我的搜索文件夾，點擊並查看我所有的查爾斯郵件或所有未讀郵件或需要跟進的郵件。

The first few versions of Outlook didn't include search folders.

Outlook 的最初幾個版本不包括搜索文件夾。

And when search folders were added, I found myself very excited about what I could do with them.

當添加了搜索文件夾後，我發現自己對能用它們做什麼感到非常興奮。

If you find yourself using instant search frequently, consider instead creating a search folder, which will allow you to have a permanent search built into your navigation pane and save you the time that you spend entering search criteria each and every time.

如果你發現自己經常使用即時搜索，可以考慮創建一個搜索文件夾，這樣就可以在導航窗格中建立永久搜索，節省每次輸入搜索條件的時間。