Name: Microsoft 365 教程 - 與團隊共享文件 (Microsoft 365 Tutorial - Sharing files with your team)
Uploaded: 2025-08-05T18:40:10.000Z
Duration: 4 min 59 s

情態助動詞 B1

If you're working in a team environment, there may be files that you want to share strictly with team members, and you want to give them an easy and convenient location to access those files.

如果你是在團隊環境中工作，可能會有一些文件需要與團隊成員嚴格共享，你希望給他們提供一個簡單方便的位置來訪問這些文件。

That's something we can do inside a team.

這是我們在團隊中可以做到的。

It comes with a default channel named General, and over here on the right-hand side, there are posts, files, wikis, and other things that can be done in the General channel, like uploading files.

它有一個名為 "常規 "的默認頻道，在右側有帖子、文件、維基和其他可以在常規頻道中進行的操作，如上傳文件。

Let's go to Files up here at the top and select it with a click.

讓我們點擊頂部的 "文件"，選擇它。

Now, down below, you'll see a current list of files that you have access to inside this team.

現在，在下面，你會看到你在這個團隊中可以訪問的文件的當前列表。

If there aren't any yet, like me, you'll see an option to drag files here.

如果還沒有文件，就像我一樣，你會在這裡看到一個拖動文件的選項。

On a Windows PC using File Explorer, you could simply select the files you want and drag them over.

在使用文件資源管理器的 Windows PC 上，只需選擇想要的文件並拖動即可。

在使用 Finder 的 Mac 上也是如此。

Or you can go up here to Upload, click that drop-down to upload individual files or entire folders if you wanted to.

或者，如果你想上傳單個文件或整個文件夾，也可以點擊 "上傳 "下拉菜單。

Next, you'll navigate to the location where those files are.

接下來，你將導航到這些文件所在的位置。

This is the General channel, so I think the Employee Handbook would be a good one.

這裡是綜合頻道，所以我認為《員工手冊》是個不錯的選擇。

Once you've selected a file or multiple files using Control on a Windows PC or Command here on a Mac, click Open to upload.

使用 Windows PC 上的 Control 或 Mac 上的 Command 鍵選擇文件或多個文件後，單擊 "打開 "進行上傳。

For me, it would be Word that would open up when I'm ready to use this file.

對我來說，當我準備使用這個文件時，打開的將是 Word。

It actually just uploads it to the location where we are currently in the General area.

實際上，它只是將其上傳到我們目前所在的常規區域。

這樣，我們就上傳了第一個文件。

We can click it to open it up in the appropriate application.

我們可以點擊它，在相應的應用程序中打開它。

There's an ellipsis here if you wanted to do things like open it up in a different application.

如果你想在不同的應用程序中打開它，這裡有一個省略號。

是以，您可以從這裡進行選擇。

We could it from here, rename it, move it, copy it, all kinds of options from that ellipsis that we see next to the name.

我們可以在這裡對其進行重命名、移動、複製等操作，我們可以從名稱旁邊的省略號中看到各種選項。

Now, there may be other files you want to share with team members, but maybe they're more specific to a project or a topic.

現在，你可能還想與團隊成員共享其他文件，但這些文件可能與某個項目或某個主題更為相關。

In that case, you might consider creating additional channels over here under your team.

在這種情況下，您可以考慮在您的團隊下創建其他頻道。

Let's go back to Posts at the top with a click up here next to General.

點擊 "常規 "旁邊的 "帖子"，回到頂部。

Here's where we see the button to create more channels.

在這裡，我們可以看到創建更多通道的按鈕。

接下來，我們給頻道起個名字。

We can use letters, numbers, and spaces if we wanted to.

如果願意，我們可以使用字母、數字和空格。

I'm going to type in HR Employee Forms, like so.

我要輸入 HR Employee Forms，就像這樣。

Everyone on the team will have access to these forms.

團隊中的每個人都可以使用這些表格。

By clicking the dropdown, you could choose specific teammates, which would make it private.

通過點擊下拉菜單，您可以選擇特定的隊友，這將使其成為私人資訊。

我打算把我的標準值保持不變。

I also want everyone to see this channel on their list.

我也希望每個人都能在他們的名單上看到這個頻道。

By clicking this checkbox, all team members will automatically see this channel when they go to this team.

單擊此複選框，所有團隊成員進入該團隊時都將自動看到此頻道。

我們將點擊 "添加 "來添加頻道名稱。

It'll appear over here now under Employee Orientation.

它將出現在這裡的 "員工指導 "欄目下。

You can see with it selected, we have our own posts, files, etc. that can be accessed specifically to HR Employee Forms.

您可以看到，選中它後，我們就可以訪問自己的帖子、文件等，這些都是專門針對人力資源員工表單的。

So, going up to Files now, and going to Upload, selecting files just like we did with our General area.

是以，現在進入 "文件"，然後進入 "上傳"，就像我們在 "常規 "區域所做的那樣選擇文件。

We can now choose the files, like Insurance Claim here would be a good one to add to the Employee Forms from under HR.

現在我們可以選擇文件，比如這裡的 "保險索賠 "就是一個很好的文件，可以添加到 "人力資源 "下的 "員工表單 "中。

Clicking Open will upload it to that location.

單擊 "打開 "即可將其上傳到該位置。

All right, we can click in the you might see messages popping up every now and then to find shared folders, etc.

好了，我們可以點擊你可能會看到不時彈出的消息，查找共享文件夾等。

But now we have our first file here in a specific channel called HR Employee Forms.

現在，我們在一個名為 "人力資源員工表單 "的特定頻道中找到了第一個文件。

When you select a file like this, you'll notice there are some options up here.

當你選擇這樣一個文件時，你會發現這裡有一些選項。

將其作為一個標籤，以便於訪問。

If you go to the ellipses, you'll also see an option here to check it out.

如果你去看省略號，你還會看到這裡有一個選項可以查看。

So, if you happen to be on a team that's collaborating on a file, maybe updating the employee handbook.

是以，如果你所在的團隊正在合作編寫文件，或許正在更新員工手冊。

Checking it out means you'll have access to it and no one else will while you're working on it until you're done.

簽出意味著你可以訪問它，在你完成工作之前，沒有其他人可以訪問它。

When you're finished, it'll then be available to other team members.

完成後，其他團隊成員也可以使用。

So, those are the advantages to uploading files specifically in a team environment like we see here, as opposed to working with OneDrive.

是以，與使用 OneDrive 相比，在團隊環境中上傳文件的優勢就在於此。

Either way, you're uploading to the cloud and creating easy, convenient access to files, either using OneDrive for everyone, or here in a team environment, to specific team members.

無論哪種方式，您都可以將文件上傳到雲端，並創建簡單、方便的文件訪問權限，既可以使用 OneDrive 供所有人訪問，也可以在團隊環境中供特定團隊成員訪問。