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There comes a time in
the life of every student

when inevitably, they'll
lose some very important

school file and then they'll
have to make an excuse

to their teacher.
"My flashdrive got lost,"
or "My dog ate my homework.
"Please do not
consider the fact that

"dogs are not allowed
in the dorms."

That kinda thing.
But this is the rule, and
you can be the
exception to that rule.

Now, when I was in high school,
I was often a bonehead
who would just

put my on flash drives
and then inevitably

lose those flash drives.
But when I got to college,
I got my act together

and I can brag
truthfrully about this,

I never once arrived
to a class and realized

I didn't have an assignment
I needed to bring with me

because of the system I built.
So in this quick video,
I wanna show you system
for organizing my files

that I built over the four
years I was in college.

We'll talk about the best
ways to store your files

so you always have
access to them,

the actual hierarchy of
folders I built in my computer

so everything was
really easy to find,

and also ways to organize
your paper files.

So, first let's talk
about file storage.

Now whether you
have one computer

or multiple computers,
I recommend using a
cloud storage system.

And the one I've been using
for multiple, multiple years

is Dropbox.
I absolutely love Dropbox.
And their free option comes
with two gigabytes of storage

which is pretty much good
for anybody who isn't

gonna be doing design or a lot
of photography or video work.

And they offer apps for
almost every platform out there,
as well as app that is
accessible through the browser.

So keeping your files
stores in Dropbox

means that even if you
forgot to bring your computer

to class for some reason,
or hey, maybe it's dead,
you can go to a computer
lab in the building,

access the file
right on the browser

and print it out.
Now in doing some
research for this video,

I did some poking into
other cloud storage options,

and I wanna say that
Google Drive is also

a really strong
competitor to Dropbox

and it might even
work better for you.

Reason being is that Google
Docs actually gives you

15 gigabytes as opposed
to Dropbox's two

so it's a heck of a
lot more free storage

and it also
integrates really well

with Google's other products.
So if you already use
Gmail or Calendar a lot,

or you like to write papers
collaboratively in Google Docs

when you're doing
group projects,

then Drive is the
perfect option.

Whichever one you choose
will give you the option

to organize folders
however you like,

and I'd like to
submit my own system

as something that will
work really well for you.

So in my top level
Dropbox directory,

I've got multiple folders
that each represent

different areas of my life.
And everything
related to school,

goes into my College folder.
My next level folder
separates everything by year,

and after that, I have
everything separated by class.

Inside of individual
class folders,

I usually keep all regular
assignments just sitting there,

but projects get their own
special folders as well.

This well designed tree
structure ensures that

I'm always able to find the
files I need right away,

rather than hunting around
a giant jumble of files

on my Desktop looking
for the right exact name.

Now, the one thing
I'll note here,

and this applies to every
organizational system you use

is that you have to
be constantly vigilant

about keeping it
in working order.

It's easy to initially set up
this pristine,
well-oiled system,

but then when you're
working on an actual paper

and maybe you need to go to bed
or you need to rush
off to a class,

it's also really easy
to save that document

straight to the Desktop.
And over time, doing
this will ensure

that you're gonna
have that jumbled mess

you wanted to avoid
in the first place.

So be kind to your future self
and make sure you take
that extra 30 seconds

to find the correct
folder for an assignment

and also give it a
name that makes sense.

Speaking of naming files,
I know a lot of students
will make multiple copies

of the an assignment because
they wanna save all versions.

And the cool thing about
Dropbox and also Drive

is it has Version History.
This means that you can actually
log into your Dropbox account
and see previous versions of
a file that you've worked on.

If you find that you've
screwed up a file

and already saved it,
you can actually roll
back to a previous version

and erase those mistakes.
Now let's talk about notes.
I actually don't keep
my notes in Dropbox,

and that's because I took
almost all of my notes

on Evernote.
The structure of my Evernote
account is very similar

to my Dropbox.
I have notebook stacks which
represent areas of my life

and then inside those stacks,
there are individual
notebooks for classes

or different projects,
or just places I
wanna keep notes.

As in example, here's my
Classes notebook stack.

I used to have two of these:
one for current classes
and one for old classes.

Now all my classes are
old, so it's just one.

But as you can see, all of
my classes are listed here.

And in each notebook,
you'll find all the notes

I took for that class.
Evernote also allows you
to put tags on your notes,

so maybe you wanna tag
certain notes as lecture notes

and other notes as
final exam review.

This allows you to easily
filter through all the notes

you have more one class
and find what you're
looking for fast.

Now, Evernote also has
other features and uses

that can be really beneficial
to you as a student.

And I actually wrote a blog post
featuring many of these uses
which you can find by
clicking the card right now,

or looking down at
the description.

To round out the video,
let's talk about paper notes.

So I was kind of a minimalist
when I was in college

and I didn't wanna have two
many notebooks in my bag.

So I actually got a
refillable notebook

which I would use
for all my subjects.

I divided the notebook
with the same colored flags

that I marked up this book with.
And when I'd run out of
paper in one section,

I would just take all
of the notes out of it

and add new paper.
The old notes would go into
subject specific folders

back in my dorm room
and I always made sure to
make page numbers on them

so I could put them
back together easily

when I was reviewing at
the end of the semester.

And these folders, in
turn, were stored in a

black file box that I
kept in my dorm room,

but I highly recommend
getting one of these

if you don't have one.
So that's in for this video.
Hopefully some of these
tips will help you

become a more organized student
which in turn should help
you cut down on stress

when the demands of the
semester start piling on.

If you enjoyed this video
or found it helpful,

then leaving a like
is much appreciated

and I will see you next week.
Hey guys, thank you so
much for watching this

incredibly exciting video about
file organization.
Yeah.
Well, if you wanna get new
videos every single week

about being a more
effective student,

you can click that big red
subscribe button right there.

I also wrote a book on
how to improve your grades

and it's absolutely free,
so if you wanna get a copy,
click the picture of the
book and I'll send you one.

You can find notes and
a summary of this video

by going to the
companion blog post

at the orange logo right there,
and if you missed
last week's video,

we talked about Marcus Aurelius'
thoughts on self-discipline.
A lot of people liked that one
so definitely check it out.

Lastly, if you got questions
or just wanna connect with me,

I'm @TomFrankly on Twitter
or you can leave
a comment below.

Thanks for watching.
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如何架構 (How I Organize My Notes, Homework, and School Files - College Info Geek)

126 分類 收藏
Ken Song 發佈於 2017 年 9 月 15 日
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