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  • There comes a time in the life of every student

  • when inevitably, they'll lose some very important

  • school file and then they'll have to make an excuse

  • to their teacher.

  • "My flashdrive got lost,"

  • or "My dog ate my homework.

  • "Please do not consider the fact that

  • "dogs are not allowed in the dorms."

  • That kinda thing.

  • But this is the rule, and

  • you can be the exception to that rule.

  • Now, when I was in high school,

  • I was often a bonehead who would just

  • put my on flash drives and then inevitably

  • lose those flash drives.

  • But when I got to college, I got my act together

  • and I can brag truthfrully about this,

  • I never once arrived to a class and realized

  • I didn't have an assignment I needed to bring with me

  • because of the system I built.

  • So in this quick video,

  • I wanna show you system for organizing my files

  • that I built over the four years I was in college.

  • We'll talk about the best ways to store your files

  • so you always have access to them,

  • the actual hierarchy of folders I built in my computer

  • so everything was really easy to find,

  • and also ways to organize your paper files.

  • So, first let's talk about file storage.

  • Now whether you have one computer

  • or multiple computers,

  • I recommend using a cloud storage system.

  • And the one I've been using for multiple, multiple years

  • is Dropbox.

  • I absolutely love Dropbox.

  • And their free option comes with two gigabytes of storage

  • which is pretty much good for anybody who isn't

  • gonna be doing design or a lot of photography or video work.

  • And they offer apps for

  • almost every platform out there,

  • as well as app that is accessible through the browser.

  • So keeping your files stores in Dropbox

  • means that even if you forgot to bring your computer

  • to class for some reason,

  • or hey, maybe it's dead,

  • you can go to a computer lab in the building,

  • access the file right on the browser

  • and print it out.

  • Now in doing some research for this video,

  • I did some poking into other cloud storage options,

  • and I wanna say that Google Drive is also

  • a really strong competitor to Dropbox

  • and it might even work better for you.

  • Reason being is that Google Docs actually gives you

  • 15 gigabytes as opposed to Dropbox's two

  • so it's a heck of a lot more free storage

  • and it also integrates really well

  • with Google's other products.

  • So if you already use Gmail or Calendar a lot,

  • or you like to write papers collaboratively in Google Docs

  • when you're doing group projects,

  • then Drive is the perfect option.

  • Whichever one you choose will give you the option

  • to organize folders however you like,

  • and I'd like to submit my own system

  • as something that will work really well for you.

  • So in my top level Dropbox directory,

  • I've got multiple folders that each represent

  • different areas of my life.

  • And everything related to school,

  • goes into my College folder.

  • My next level folder separates everything by year,

  • and after that, I have everything separated by class.

  • Inside of individual class folders,

  • I usually keep all regular assignments just sitting there,

  • but projects get their own special folders as well.

  • This well designed tree structure ensures that

  • I'm always able to find the files I need right away,

  • rather than hunting around a giant jumble of files

  • on my Desktop looking for the right exact name.

  • Now, the one thing I'll note here,

  • and this applies to every organizational system you use

  • is that you have to be constantly vigilant

  • about keeping it in working order.

  • It's easy to initially set up

  • this pristine, well-oiled system,

  • but then when you're working on an actual paper

  • and maybe you need to go to bed

  • or you need to rush off to a class,

  • it's also really easy to save that document

  • straight to the Desktop.

  • And over time, doing this will ensure

  • that you're gonna have that jumbled mess

  • you wanted to avoid in the first place.

  • So be kind to your future self

  • and make sure you take that extra 30 seconds

  • to find the correct folder for an assignment

  • and also give it a name that makes sense.

  • Speaking of naming files,

  • I know a lot of students will make multiple copies

  • of the an assignment because they wanna save all versions.

  • And the cool thing about Dropbox and also Drive

  • is it has Version History.

  • This means that you can actually

  • log into your Dropbox account

  • and see previous versions of a file that you've worked on.

  • If you find that you've screwed up a file

  • and already saved it,

  • you can actually roll back to a previous version

  • and erase those mistakes.

  • Now let's talk about notes.

  • I actually don't keep my notes in Dropbox,

  • and that's because I took almost all of my notes

  • on Evernote.

  • The structure of my Evernote account is very similar

  • to my Dropbox.

  • I have notebook stacks which represent areas of my life

  • and then inside those stacks,

  • there are individual notebooks for classes

  • or different projects,

  • or just places I wanna keep notes.

  • As in example, here's my Classes notebook stack.

  • I used to have two of these:

  • one for current classes and one for old classes.

  • Now all my classes are old, so it's just one.

  • But as you can see, all of my classes are listed here.

  • And in each notebook, you'll find all the notes

  • I took for that class.

  • Evernote also allows you to put tags on your notes,

  • so maybe you wanna tag certain notes as lecture notes

  • and other notes as final exam review.

  • This allows you to easily filter through all the notes

  • you have more one class

  • and find what you're looking for fast.

  • Now, Evernote also has other features and uses

  • that can be really beneficial to you as a student.

  • And I actually wrote a blog post

  • featuring many of these uses

  • which you can find by clicking the card right now,

  • or looking down at the description.

  • To round out the video, let's talk about paper notes.

  • So I was kind of a minimalist when I was in college

  • and I didn't wanna have two many notebooks in my bag.

  • So I actually got a refillable notebook

  • which I would use for all my subjects.

  • I divided the notebook with the same colored flags

  • that I marked up this book with.

  • And when I'd run out of paper in one section,

  • I would just take all of the notes out of it

  • and add new paper.

  • The old notes would go into subject specific folders

  • back in my dorm room

  • and I always made sure to make page numbers on them

  • so I could put them back together easily

  • when I was reviewing at the end of the semester.

  • And these folders, in turn, were stored in a

  • black file box that I kept in my dorm room,

  • but I highly recommend getting one of these

  • if you don't have one.

  • So that's in for this video.

  • Hopefully some of these tips will help you

  • become a more organized student

  • which in turn should help you cut down on stress

  • when the demands of the semester start piling on.

  • If you enjoyed this video or found it helpful,

  • then leaving a like is much appreciated

  • and I will see you next week.

  • Hey guys, thank you so much for watching this

  • incredibly exciting video about

  • file organization.

  • Yeah.

  • Well, if you wanna get new videos every single week

  • about being a more effective student,

  • you can click that big red subscribe button right there.

  • I also wrote a book on how to improve your grades

  • and it's absolutely free,

  • so if you wanna get a copy,

  • click the picture of the book and I'll send you one.

  • You can find notes and a summary of this video

  • by going to the companion blog post

  • at the orange logo right there,

  • and if you missed last week's video,

  • we talked about Marcus Aurelius'

  • thoughts on self-discipline.

  • A lot of people liked that one so definitely check it out.

  • Lastly, if you got questions or just wanna connect with me,

  • I'm @TomFrankly on Twitter

  • or you can leave a comment below.

  • Thanks for watching.

There comes a time in the life of every student

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我是如何整理我的筆記、作業和學校檔案的 - 大學資訊極客網 (How I Organize My Notes, Homework, and School Files - College Info Geek)

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    Ken Song 發佈於 2021 年 01 月 14 日
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