Name: SharePoint 教程 - 利用網站內容和搜索查找資訊 (SharePoint Tutorial - Finding info with site contents and search)
Uploaded: 2025-07-30T18:42:13.000Z
Duration: 9 min 56 s

When you navigate to a SharePoint site, you don't necessarily see everything that's on the site featured here on the home page or listed over here on the left in the quick launch.

當你瀏覽 SharePoint 網站時，並不一定能看到網站上的所有內容都在主頁上顯示或在左側的快速啟動中列出。

The site owner makes choices about which features are available or are featured here and it's an important decision because this is prime real estate.

網站所有者可以選擇提供哪些功能或在這裡展示哪些功能，這是一個重要的決定，因為這裡是黃金地段。

Everyone who visits this site comes here unless they go directly to a document library or folder using a link that was sent to them.

訪問本網站的每個人都會來到這裡，除非他們使用發送給他們的鏈接直接進入文件庫或文件夾。

So a site might have more than one document library.

是以，一個網站可能有不止一個文檔庫。

I've seen sites that have five or six document libraries but this is the document library most people will use so it's featured here.

我見過有五六個文檔庫的網站，但這是大多數人都會用到的文檔庫，所以在這裡重點介紹一下。

Sometimes you'll have many many sets of lists.

有時，你會有很多很多套清單。

Some of them might be featured on quick links or shown on the list or library that we really don't want most people to look at so there's no reason to put it here for them to find.

其中一些可能會在快速鏈接中出現，或在列表或庫中顯示，但我們真的不想讓大多數人看到，所以沒必要放在這裡讓他們找到。

So what happens if you want to see all the contents of the site?

如果您想查看網站的所有內容，該怎麼辦？

Now this site contents link will take us to a page that will show us the content of the site.

現在，這個網站內容鏈接將帶我們進入一個頁面，向我們展示網站的內容。

It'll show us the document libraries, the lists, and so on.

它會向我們顯示文件庫和列表等。

You might sometimes go to a site where site contents has been removed from the quick launch because the site owner really doesn't want people poking around and this makes it pretty easy to get to site contents.

有時，您可能會訪問一個網站，該網站的內容已從快速啟動中刪除，因為網站所有者確實不希望人們四處打探，這使得獲取網站內容變得相當容易。

If I click on site contents I'll see everything on the site and you'll notice for example right at the top there's a budget documents library that is not reflected in the quick launch.

如果我點擊網站內容，我將看到網站上的所有內容，你會注意到，例如在頂部有一個預算文件庫，但在快速啟動中沒有反映出來。

We just need to either know it's there or bookmark it in our browser or search for it which is the thing we'll talk about next.

我們只需要知道它在那裡，或者在瀏覽器中加入書籤，或者搜索它，這就是我們接下來要講的內容。

If we were on the home tab and there wasn't a site contents link listed here you might consider going to the settings gear because there's another site contents link that's a little harder for a site owner to get rid of.

如果我們在 "主頁 "選項卡上，這裡沒有列出網站內容鏈接，你可以考慮轉到 "設置 "齒輪，因為還有一個網站內容鏈接，網站所有者比較難刪除它。

So if I go to site contents here it will take me to the same spot and this site contents page has two tabs.

是以，如果我在這裡轉到網站內容，就會轉到同一個地方，而這個網站內容頁面有兩個標籤。

One is contents and one is any sites that were created that are sub sites of this site.

一個是網站內容，一個是作為本網站子網站而創建的任何網站。

This was the way we used to build SharePoint sites as we would build a site for service to sales and then if a team within service to sales needed a site we created as a sub site.

這是我們以前構建 SharePoint 網站的方式，因為我們會為銷售服務構建一個網站，然後如果銷售服務中的某個團隊需要一個網站，我們就會創建一個子網站。

That is not how we organize modern SharePoint sites but it's good to know if a site has sub sites because it lets you know what all of the contents are.

這不是我們組織現代 SharePoint 網站的方式，但知道一個網站是否有子網站是件好事，因為這可以讓你知道所有的內容是什麼。

A couple of other things I'll mention before we leave here.

在我們離開之前，我還想提幾件事。

If you delete something from a site it's sent to the site's recycle bin and so if we believe there are things that have been deleted and we need to get them back then we'll click on the recycle bin to go check them out.

如果你刪除了網站上的內容，它就會被髮送到網站的回收站，是以，如果我們認為有東西被刪除了，我們需要把它們找回來，那麼我們就會點擊回收站去查看它們。

We don't get separate recycle bins for each of the document libraries for each of the lists.

我們沒有為每份清單的每個文件庫配備單獨的回收箱。

We get one recycle bin for each site and if I go to site contents I have a link to the recycle bin that's living right here.

每個網站都有一個回收站，如果我轉到網站內容，就會有一個鏈接指向這裡的回收站。

If as you're moving forward SharePoint you decide to add a new list to a site it's important to first go to site contents and make sure someone else hasn't created that list already.

如果您在推進 SharePoint 的過程中決定在站點中添加一個新列表，那麼首先進入站點內容並確保沒有其他人創建過該列表是非常重要的。

Anytime I want to check the total contents of a site including its sub sites and have access to its settings and recycle bin site contents gives me what I need.

任何時候，只要我想檢查一個網站的全部內容，包括其子網站，並能訪問其設置和回收站網站內容，就能滿足我的需求。

The other way that we can locate content in SharePoint is by using search and there are three specific things to know about search.

我們在 SharePoint 中查找內容的另一種方法是使用搜索，關於搜索有三件具體的事情需要了解。

First search will only show results that you have permission to see.

首次搜索只會顯示您有權查看的結果。

Second because like everything else in SharePoint search is customizable your site may include lists and libraries that you have permission to see even to edit but they may specifically be excluded from search and typically it will make sense why they were excluded.

其次，由於 SharePoint 中的其他搜索功能都是可定製的，是以您的網站可能包括您有權查看甚至編輯的列表和庫，但它們可能被明確排除在搜索之外，通常情況下，將它們排除在外是有道理的。

If you think about it for example you might have a customer list that you don't want to have searched except from within the list so the SharePoint administrator might have excluded that.

舉個例子，你可能有一個客戶列表，你不想讓別人從列表中進行搜索，是以 SharePoint 管理員可能會將其排除在外。

And finally it matters where you search in SharePoint.

最後，在 SharePoint 中搜索的位置也很重要。

If I search here on the start page I am searching all of SharePoint but if I were to search for example in residential sales notice it says search this site and if I search in a document library the search box will say search this library.

如果我在起始頁搜索這裡，我搜索的是 SharePoint 的所有內容，但如果我搜索住宅銷售通知，搜索框會顯示搜索此站點，如果我在文檔庫中搜索，搜索框會顯示搜索此庫。

So it's always clear what it is you're searching if you note the text that's in the search box at the top of the page.

是以，如果你注意到頁面頂部搜索框中的文字，就會清楚你要搜索的內容。

Your most expansive search is on the SharePoint search page which is searching everything you have permission to see in SharePoint.

您最廣泛的搜索是在 SharePoint 搜索頁面上進行的，它可以搜索您有權查看的 SharePoint 中的所有內容。

So if I know that a document I'm looking for is in a particular library for example if I know that it's in my policy review library it really behooves me to start by going to that site and searching here or going to the document library itself and searching here.

是以，如果我知道我要找的文件在某個特定的資料庫中，例如，如果我知道它在我的政策審查資料庫中，那麼我就應該首先進入該網站並在這裡搜索，或者進入文件資料庫本身並在這裡搜索。

Not because it's faster to do that but because I won't have extra search results.

不是因為這樣做更快，而是因為我不會有額外的搜索結果。

I won't have documents about policy that aren't housed here in this site.

我不會有本網站沒有的政策文件。

If I have access to 40 or 50 SharePoint sites it makes sense to try to limit the scope of my search by going to my search location to begin with.

如果我可以訪問 40 或 50 個 SharePoint 網站，那麼從我的搜索位置開始來限制搜索範圍是有道理的。

But let's go back to the SharePoint start page here our broadest scoped search and I'm going to click on the box and before I even enter any text SharePoint is bringing up results of things that I've touched recently and these come in groups.

但是，讓我們回到 SharePoint 的開始頁面，在這裡進行範圍最廣的搜索，我將點擊方框，在我輸入任何文本之前，SharePoint 就會顯示我最近接觸過的事物的搜索結果，這些搜索結果以組的形式出現。

These are sites I've been to recently, files I've used recently, people whose documents I have used or who I have searched recently and then news stories that are recent.

這些是我最近去過的網站、最近使用過的文件、最近使用過其文件或搜索過其文件的人，然後是最近的新聞報道。

So I get some information to begin with but if I want to look for something more specific then I click in the search box and I begin typing.

是以，我首先會得到一些資訊，但如果我想查找更具體的資訊，我就會點擊搜索框，然後開始輸入。

So I'm searching for someone Rob Molina and notice that he comes up under people and if I click here it will take me to information about Rob with some search results from his work, his contact information, his organizational information.

我在搜索羅布-莫利納（Rob Molina），發現他出現在 "人物 "欄目下，如果我點擊這裡，就會跳轉到羅布的相關資訊，包括他的工作、聯繫方式、組織資訊等搜索結果。

我可以直接從這裡給他發郵件。

So I have lots of options of what I might do but maybe when I was searching for Molina I wasn't necessarily looking for just Rob.

是以，我有很多選擇，但也許當我尋找莫利納時，我並不一定只找羅布。

I'm going to open my search results a little more and notice now that I'm on a search results page that has tabs across the top.

我再打開一點搜索結果，注意到我現在在一個頂部有標籤的搜索結果頁面上。

Here are files that Robert has created or modified or that contain the text Molina.

以下是羅伯特創建或修改的文件，或包含文本 Molina 的文件。

There was actually a news story a couple of years ago about Rob Molina.

實際上，幾年前有一則關於羅布-莫利納的新聞報道。

我們知道我們有一個，但它在 Delve 中。

It's in his profile and then we might have some Power BI information provided by Rob but we don't.

這是他的個人資料，然後我們可能有一些羅布提供的 Power BI 資訊，但我們沒有。

If I choose a new search here, for example residential, and I choose show more results.

如果我在這裡選擇一個新的搜索，例如住宅，並選擇顯示更多結果。

Anytime I choose show more results I'm going to be pitched to this page, the search result page, which breaks it down by files, sites, people, news, two stories, images, and Power BI.

只要我選擇 "顯示更多結果"，就會跳轉到這個頁面，即搜索結果頁面，該頁面按文件、網站、人物、新聞、兩個故事、圖片和 Power BI 進行了細分。

If I search again this same search and I look at files there is, for example, a report, a simple letter.

如果我再次進行同樣的搜索，並查看文件，例如，有一份報告，一封簡單的信。

All of these have information about residential in So if I were to click here, for example, solar proposal with kit, I'd be taken to a PowerPoint presentation.

是以，如果我點擊這裡，例如 "帶套件的太陽能提案"，就會進入一個 PowerPoint 演示。

Therefore it will automatically be opened up for me by SharePoint in PowerPoint online.

是以，SharePoint 會自動在 PowerPoint 在線版中為我打開。

So it's a quick trip from the search box directly into a document.

是以，它可以從搜索框直接快速進入文檔。

Here on the search results page, depending on which particular link you're looking at, sites just shows you a list of sites but files will actually let you filter them by file type.

在搜索結果頁面上，根據你正在查看的特定鏈接，網站只會顯示網站列表，但文件實際上會讓你按照文件類型進行過濾。

So if I know what I'm looking for is a Word document, I can apply that and simply see my Word documents.

是以，如果我知道我要找的是 Word 文檔，我就可以應用該功能，然後直接查看我的 Word 文檔。

I can also look at when they were last modified and if a document was newly created the modification date and creation date are exactly the same.

我還可以查看文檔的最後修改時間，如果文檔是新創建的，則修改日期和創建日期完全相同。

So these dynamic filters allow me to narrow down my search results when I have a lot of search results because I'm looking for perhaps a common term in my organization and I need to filter either based on time or on file type.

是以，當我有大量搜索結果時，這些動態篩選器可以讓我縮小搜索結果的範圍，因為我正在尋找的可能是組織中的一個常用術語，我需要根據時間或文件類型進行篩選。

Often when users are looking for something their first tendency is to browse because that's how files were found when they were stored in network shares.

通常情況下，當用戶要查找某樣東西時，他們的第一反應是瀏覽，因為當文件存儲在網絡共享中時就是這樣查找的。

But almost always if you're looking for a document, a person, or a site in SharePoint the fastest way to get there is not to browse but to use SharePoint search.

但是，如果您要在 SharePoint 中查找某個文檔、某個人或某個站點，最快的方法通常不是瀏覽，而是使用 SharePoint 搜索。