life you'll truly enjoy now if you are someone  who seems to struggle with writing really good  

如果你是一個似乎為寫出真正的好文章而掙扎的人，那麼你現在就會真正享受到生活。

clear professional emails at work then this  video is for you because I'm going to share  

在工作中清除專業的電子郵件，那麼這個視頻是為你準備的，因為我將分享

with you my six tips on how you can write more  effective emails at work and in general really  

與你分享我關於如何在工作中和平時寫出更有效的電子郵件的六個技巧。

and how to communicate more clearly over email  I'd also like to thank Grammarly for sponsoring  

以及如何通過電子郵件進行更清晰的溝通 我還要感謝Grammarly的贊助。

this video now before I jump into my six tips  I first want to share with you something that  

在進入我的六個技巧之前，我首先要與你分享一些東西，即

I think is really useful that'll actually  complement the six tips that I have to share  

我認為這是非常有用的，實際上是對我要分享的六個技巧的補充。

with you that helps me to write better emails  and that I know will help you too in terms of  

我知道，這將有助於我寫出更好的電子郵件，而且我知道這也將幫助你在

being more efficient and confident with your  work so the holidays are creeping up in the  

對自己的工作更有效率，更有信心，所以假期就在悄悄地到來。

next couple of months and with all the projects  assignments tasks that you're faced with at work  

在接下來的幾個月裡，你在工作中面臨的所有項目任務都是如此

I'm guessing that a lot of your time is  likely being spent writing writing emails  

我猜想，你的很多時間很可能都花在寫郵件上了。

writing presentations writing reports and it can  be overwhelming and stressful to make sure that  

撰寫演講稿，撰寫報告，而要確保這一點，可能會讓人不知所措，壓力重重。

not only they're completed at a high quality  but that they're all done on time right so  

不僅要高質量地完成，而且要按時完成，這樣才能保證質量。

I found that in order to be more productive  at work it's really important that you look  

我發現，為了提高工作的效率，真的很重要的是，你要看看

and find tools that you can rely on such as  grammarly to help you to get your work done  

並找到你可以依賴的工具，如grammarly，以幫助你完成工作。

more efficiently so first of all let's talk about  what Grammarly actually is Grammarly is a desktop  

是以，首先讓我們來談談Grammarly究竟是什麼。

app that offers instant comprehensive suggestions  as you write so for example if you're writing an  

該應用程序在你寫作時提供即時的全面建議，是以，如果你正在寫一個

email or you're writing a report and you want to  stand out from your co-workers and you want to  

你在寫電子郵件，或者你在寫報告，你想從你的同事中脫穎而出，你想要

communicate more effectively when you're writing  those emails reports or presentations then this  

當你在寫那些電子郵件報告或演示文稿時，可以更有效地進行溝通，那麼這個

desktop app helps you to get your work done and  more importantly it'll give you confidence that  

桌面應用程序幫助你完成工作，更重要的是它會給你帶來信心，即

whatever you're writing about will sound and look  good and I've actually personally used this tool  

無論你寫的是什麼，都會有很好的聲音和外觀，我實際上親自使用過這個工具。

when it comes to writing emails that I send to you  guys and I've used it to write content or scripts  

當涉及到編寫我發送給你們的電子郵件時，我已經用它來編寫內容或腳本

for videos as well and it's definitely something  that has helped me to become much more productive  

錄像，這絕對是幫助我提高生產力的東西。

with my work so that I can focus my time on other  things so here's how it works there are currently  

在我的工作中，我可以把時間集中在其他事情上，所以它的工作方式是這樣的，目前有

two versions of Grammarly there's the free version  and then there's the premium version so the free  

Grammarly有兩個版本，一個是免費版本，另一個是高級版本，所以免費的

version to start offers you comprehensive writing  suggestions like I said such as grammar spelling  

開始時為你提供全面的寫作建議，就像我說的那樣，如文法拼寫等。

and punctuation suggestions and so what that  means is it proofreads your work so that you  

和標點符號的建議，是以這意味著它將對你的工作進行校對，以便你能夠

can feel confident that your writing comes across  professionally even with typos like punctuation  

即使有標點符號之類的錯別字，也能確信你的文章能專業地表達出來

hyphens that sort of thing now Beyond grammar  or spelling or punctuation if you want something  

連字元之類的東西，現在超越了文法或拼寫或標點符號，如果你想要的東西

that'll actually help you to write better in  general for example if you're someone who finds  

這實際上會幫助你在一般情況下寫得更好，例如，如果你是一個認為

yourself having trouble being concise with your  emails or your reports then grammarly premium is  

如果你的電子郵件或報告在簡潔方面有問題，那麼Grammarly premium就是你的首選。

what you're going to need because it has advanced  features such as the feature that's called The  

你將會需要什麼，因為它有先進的功能，例如被稱為The

Clarity full sentence rewrite where it takes your  convoluted sentences your hard to read sentences  

清晰度全句重寫，它把你的曲折的句子你難以閱讀的句子

and it converts it to make sure that your writing  is clear and to the point and it helps you to  

它可以轉換它，以確保你的寫作是清晰和有針對性的，它可以幫助你

just get through your work quicker for example I  wrote this sample sentence in Grammarly premium  

例如，我在Grammarly premium中寫了這個模範句子，就能更快地完成你的工作。

and then immediately grammarly premium offers  me a suggestion to rewrite my sentence to this  

然後馬上grammarly premium給我一個建議，把我的句子改寫成這樣

as you can see grammarly premium helps you to  write better to sound more concise to sound more  

正如你所看到的，grammarly premium幫助你寫得更好，聽起來更簡潔，聽起來更

professional and this is definitely something that  I think every ambitious professional needs and  

這絕對是我認為每個有雄心壯志的專業人士都需要的東西。

Grammarly is free to download you can always start  with the free and then upgrade to the premium if  

Grammarly是免費下載的，你可以先從免費的開始，然後再升級到高級的。

you find that it's helpful for you it's easy to  integrate it into your daily work and it works  

你發現它對你有幫助，很容易將它融入你的日常工作中，而且很有效。

where you work so if you're working in Google  Docs or if you're preparing an email it'll show  

你工作的地方，所以如果你在谷歌文檔中工作，或者如果你正在準備一封電子郵件，它將顯示

up and it'll help you to write more effectively  and work more efficiently especially with the  

了，它將幫助你更有效地寫作，更有效地工作，特別是與

holiday season coming up and projects piling up on  your plate the best time to get grammarly is right  

假期將至，項目堆積如山，獲得Grammarly的最佳時機是正確的。

now so that you can start clearing through your  work with more Ease work smarter not harder and  

現在，你可以開始更輕鬆地清理你的工作，更聰明地工作，而不是更努力地工作。

get your work done faster with Grammarly so you  want to sign up for a free account and get 20 off  

用Grammarly更快地完成你的工作，所以你要註冊一個免費的帳戶，並得到20的優惠。

grammarly premium the link is on the screen and  all also in the description box down below okay  

grammarly premium的鏈接在螢幕上，也都在下面的描述框中。

so now let's talk about the main topic of this  video and that is how to write more effective  

所以現在讓我們來談談這個視頻的主要話題，那就是如何寫出更有效的文章

emails at work Beyond using Grammarly so first  of all when is it appropriate to write an email  

在工作中使用Grammarly的電子郵件，所以首先，什麼時候寫電子郵件是合適的呢？

versus approaching someone in person instead these  are the instances where I feel it's appropriate to  

而不是親自去找人，這些是我覺得合適的情況。

use email and that is when you are confirming or  clarifying facts and or data and you want it in  

使用電子郵件，那是當你確認或澄清事實和或數據時，你希望它在

black and white so if there's certain numbers that  you want to confirm certain statements that you  

是以，如果有某些數字，你想確認你的某些聲明

want to make sure that you have in written form  then this is appropriate to ask for over email  

想確保你有書面形式的資料，那麼通過電子郵件詢問是合適的。

it's also appropriate to ask over email when you  are requesting information spreadsheets documents  

當你要求提供資訊時，通過電子郵件詢問也是合適的，電子表格文件。

from someone and then it's also appropriate to  use email when you are reaching out to schedule  

當你與某人聯繫時，使用電子郵件也是合適的。

an in-person meeting or appointment with someone  now it's not appropriate to use email when there  

現在，與某人會面或約會時，使用電子郵件是不合適的。

are certain instances such as it's a lengthy  discussion and it's a complicated topic that  

在某些情況下，如它是一個冗長的討論，它是一個複雜的主題。

you have to talk to that person about it's not  appropriate to write a huge email discussing  

你必須和那個人談談，寫一封巨大的電子郵件討論這個問題是不合適的。

that topic it is better to do that in person  another time where it's inappropriate is if  

這個話題最好當面說，另一個不合適的時間是如果

there is confidential information that's being  shared you do not want to obviously share any  

如果有機密信息被分享，你顯然不想分享任何資訊。

information that can be then forwarded to someone  else who shouldn't be looking at that information  

資訊可以被轉發給其他不應該看這些資訊的人

and then finally another inappropriate time to  use email would be if you are upset you're angry  

最後，另一個不適合使用電子郵件的時間是，如果你不高興，你很生氣。

or you're disappointed any negative emotion that  you're you're feeling towards someone you do not  

或者你很失望，你對一個你不認識的人產生的任何負面情緒。

want to communicate that over email it is always  best to do that in person and usually after you've  

想通過電子郵件進行溝通，最好是當面進行，而且通常是在你已經

cooled down a bit okay so now that you're clear  on when it's appropriate to use email versus  

好了，現在你清楚了什麼時候適合使用電子郵件，而什麼時候不適合。

approaching someone in person here are the six  tips let's Jump Right In tip number one is to have  

這裡有六個提示，讓我們馬上行動起來吧。

a short but clear subject heading the best email  subject that you write is one that is directly  

一個簡短而清晰的主題標題，你寫的最好的電子郵件主題是一個直接的主題。

related to the exact topic that you're writing  about for example if you're writing to someone  

與你所寫的確切主題有關，例如，如果你是寫給某人的

about the October performance report then put  that as the subject heading October performance  

關於10月份的業績報告，然後把它作為10月份業績報告的主題。

report don't write a subject that is unclear or  unrelated to your main topic because it will be  

報告不要寫一個不清楚或與你的主要議題無關的主題，因為它將被

harder for you and for the other person to find  and retrieve that email later on if you need to  

如果你需要的話，你和對方都更難找到和檢索該電子郵件。

retrieve information from it and it's also not  helping the person that's receiving the email to  

從中檢索資訊，而且也不能幫助接收電子郵件的人

clearly know what the point of that email is four  part of being a strong performer at work is being  

清楚地知道這封郵件的重點是什麼，在工作中成為一個強有力的執行者的四個部分是

someone who's a strong communicator and being a  strong Communicator means you have to be clear in  

作為一個強有力的溝通者，意味著你必須清楚地瞭解自己的情況。

your communication so your email subject has to  be clear too tip number two is to say hi to the  

你的溝通，所以你的電子郵件的主題也必須是明確的 第二條建議是向你問好

person directly by name I know it might sound  obvious but some people when they're writing  

我知道這可能聽起來很明顯，但有些人在寫作時

emails they don't even address the person that  they're writing to at all they just jump right  

他們的電子郵件甚至根本不涉及他們要寫的人，他們只是直接跳過了

in and talk about whatever it is that they need  to talk about in terms of email etiquette it's  

談論他們需要談論的電子郵件禮儀方面的任何問題，這是

important that you say hi to that direct person  that person's name and then lead in with what you  

重要的是，你要向那個直接的人打招呼，那個人的名字，然後用你的內容來引導。

need to lead in which we'll talk about in the next  tip tip number three is to State your intention or  

我們將在下一個提示中談到，第三條提示是說明你的意圖或建議。

purpose at the beginning of your email in order  to write a professional and clear email you need  

為了寫出專業和清晰的電子郵件，你需要在電子郵件的開頭寫上目的

to ease someone into whatever request or question  that you have instead of asking them the question  

緩和別人的要求或問題，而不是問他們問題。

right up front you want to write a sentence that  would say hi blank okay I just wanted to send  

在前面，你想寫一個句子，說："嗨，空白，我只是想送你。

this to confirm or request or ask about the blank  project or report or topic so right off the bat  

這是對空白項目或報告或主題的確認、要求或詢問，所以一開始就這樣做了

you're telling them that this email is about this  certain request or question rather than asking the  

你告訴他們這封郵件是關於這個特定的請求或問題，而不是問

question after you say that then you can ask  the question I hope that makes sense now tip  

在你說了這些之後，你就可以問問題了，我希望現在有意義了。

number four is be succinct and organized so when  it comes to being succinct after you've stated  

第四條是要簡潔有條理，所以當你說到簡潔時，你要說明

that you want to ask about this certain topic or  the certain report then go ahead and state your  

你想問的是關於這個特定的主題或特定的報告，然後繼續說你的

question and state it in a very clear way whatever  you're wondering about ask the questions now if  

問題，並以非常明確的方式說明，無論你想知道什麼，現在就問問題，如果

you happen to have multiple questions or multiple  requests of something then organize your email so  

你碰巧有多個問題或多個要求，那麼就組織你的電子郵件，以便

that it's numbered and include bullet points and  have like a bit of space in between between each  

它是有編號的，包括要點，並且在每個要點之間有一點空間

request or each question this is just so that the  reader whoever it is that you're sending this to  

請求或每個問題，這只是為了讓讀者，不管你是向誰發送的，都能看到這個問題。

is going to be able to read it look at it clearly  and they'll be able to organize their response  

他們將能夠閱讀它，看清楚它，他們將能夠組織他們的反應。

accordingly so what I mean is do not write all  of your questions in one long run-on sentence  

是以，我的意思是，不要把所有的問題都寫成一個長長的連貫句子。

now tip number five add your please and thank yous  it is so important that you show your appreciation  

現在，第五條建議是增加你的請和謝謝，你表示感謝是非常重要的。

in advance by thanking them at the end of your  email and telling them that you're really looking  

通過在郵件末尾向他們表示感謝，並告訴他們你真的很期待他們的到來。

forward to hearing their response so you just  want to make sure that you sound polite and you  

盼望著聽到他們的迴應，所以你只想確保你的聲音聽起來很有禮貌，你

show your gratitude towards the other person  for retrieving certain information for you or  

表達你對對方為你檢索某些資訊的感激之情或

answering your questions for you just helps with  you the Rapport that you have with that person and  

回答你的問題，只是幫助你與那個人的關係融洽，並且

it helps with your communication and that ties  in with my last tip tip number six which is to  

它有助於你的溝通，這與我的最後一個提示第六條相聯繫，就是要

check your tone what is tone tone is how do you  sound over email when you're reading it out loud  

檢查你的語氣 什麼是語氣 語氣是指當你大聲閱讀電子郵件時，你的聲音如何？

do you sound friendly do you sound professional  have you made your email sound very clear to read  

你是否聽起來很友好 你是否聽起來很專業 你是否讓你的電子郵件聽起來很清楚，可以閱讀

those are all the things that you want to sound  like when you're writing an email you don't want  

這些都是你在寫郵件時希望聽起來像的東西，你不希望

to sound angry you don't want to sound rude and  abrupt you want to make sure it's organized it's  

你不想聽起來很生氣，你不想聽起來很粗魯和唐突，你想確保它是有組織的，它是

concise and it's professional so hopefully these  six tips that I just provided you will help you to  

簡潔而專業，所以希望我剛才提供的這六個提示能幫助你

create better emails if I happen to miss anything  if there are any tips that you have that help you  

創建更好的電子郵件，如果我碰巧錯過了什麼，如果有任何提示，你有幫助你的

to write more effective emails then definitely  comment in the comments down below I'd love to  

撰寫更有效的電子郵件，那麼一定要在下面的評論中發表意見，我很願意

see them now if you've been writing emails because  you actually are looking for a new job and you're  

如果你一直在寫郵件，因為你實際上正在尋找一份新的工作，你現在就可以看到他們。

sending emails to potential employers and you want  additional help when it comes to your resume or  

在向潛在僱主發送電子郵件時，你需要額外的幫助，當它涉及到你的履歷或

your interviews then definitely I highly recommend  checking out my free resume Mastery Workshop as  

我強烈建議你去看看我的免費履歷大師講習班，因為

well as my free interview strategy Workshop  the links are down below they are also on on  

以及我的免費面試策略研討會的鏈接在下面，它們也在網上。

my website at lindaraynier.com follow the links  there head on over to the website sign up for the  

我的網站lindaraynier.com，按照那裡的鏈接，前往該網站註冊。

workshops and from there you'll be able to gain  more confidence whether it's writing your resume  

講習班，從那裡你將能夠獲得更多的信心，無論是寫你的履歷

or whether it's interviewing for that new job if  you like this video then please give it a thumbs  

或者無論是面試新工作，如果你喜歡這個視頻，那麼請給它一個大拇指。

up subscribe share it with your friends thank you  so much for watching and I will see you next time

了訂閱與你的朋友分享，非常感謝你的觀看，我將在下一次見到你