you might need to schedule and coordinate events on someone else’s behalf.

可能必須代他人安排及協調活動時間

In this short video, we’ll use Delegate Dave and Manager Meredith to show how Dave can become a delegate of his manager’s calendar,

在這部短片中，我們以代理人 Dave 和經理 Meredith 為例 說明 Dave 如何管理 Meredith 的日曆

and send an invitation to their co-worker, Frank.

並代為傳送邀請給同事 Frank

To set this up, Meredith must grant Dave direct access to the calendars she wants him to manage.

首先，Meredith 必須授權給 Dave 讓 Dave 直接存取需要代管的日曆

Once he has been granted access, Dave can create new events for Meredith, edit existing events, and accept or reject invites on her behalf.

Dave 獲得授權後即可為 Meredith 建立活動 編輯現有活動，以及幫她接受或拒絕邀請

He will not, however, be able to change her Calendar account settings, access her contacts, or use her task list. Let’s see how this works...

但是無法變更她的日曆帳戶設定 也不能使用她的通訊錄和工作清單，整個過程是這樣的...

To grant access to a delegate, the manager—in our case Meredith— must first sign in to her Google Calendar.

經理 Meredith 必須先登入 Google 日曆 才能授權給代理人

She clicks the gear icon, then picks Settings from the menu.

她先按一下齒輪圖示，從選單中選取 [設定]

Under Calendars, Meredith selects the calendar she would like to delegate to her assistant Dave and clicks the Sharing link.

在日曆底下，選取要委派給助理 Dave 的日曆 按一下 [共用] 連結

Meredith enters Dave’s email address, selects “Make changes AND manage sharing” as his permission level, and saves her changes.

接著 Meredith 輸入 Dave 的電子郵件地址 選取 [進行變更與管理共用] 權限層級並儲存變更

When Dave signs in and opens his calendar, he sees Meredith’s name is in his “My calendars” list.

當 Dave 登入開啟自己的日曆，就會在 [我的日曆] 清單看到 Meredith 的名字

Meredith’s events now appear on his calendar, but he can hide them at any time by clicking on her name.

現在 Meredith 的活動會顯示在他的日曆中 但 Dave 隨時可以點選她的名字隱藏這些活動

Dave decides to change the color of Meredith’s calendar so it stands out from his a little better.

Dave 決定變更 Meredith 日曆的顏色 以便和自己的日曆有所區別

He wants be aware of changes to Meredith’s events, so he decides to set up notifications.

為了即時掌握 Meredith 的活動更新 Dave 決定設定通知

He opens the calendar’s menu, clicks reminders and notifications and selects a few of the options.

他先開啟日曆選單，按一下 [提醒與通知] 然後選取偏好的選項

It’s vital to know if events are changed or canceled at the last minute, so Dave decides to receive those notifications as text messages in case he is away from his desk.

就怕活動有變或臨時取消 Dave 決定以簡訊接收更新，以免外出時錯過

Dave also opts to have Meredith’s agenda sent to his inbox every morning so that he can better plan her day.

他也選擇讓系統每早將 Meredith 的待辦事項 傳送到自己的收件匣，以便代為規劃當日行程

In addition to notifications about new or changed events, Dave decides to set up default reminders for all events on Meredith’s calendar.

除了新增或變更活動的通知外，Dave 決定 為 Meredith 日曆上的所有活動設定預設提醒

He adds a reminder that will pop up 10 minutes before each of Meredith’s events, and another reminder that will email him an hour before each meeting.

他新增了在活動前十分鐘顯示的彈出式提醒 以及在會議前一小時收到電子郵件通知

These notifications and reminders are only visible to Dave; if Meredith wants notifications or reminders for her meetings, she needs to add them in her own settings.

這些通知和提醒只有 Dave 可以看到 如果 Meredith 也想收到，則須自行新增設定

Now that Dave has Meredith’s calendar set up, he’s ready to create an event for her.

現在 Dave 已經設定好 Meredith 的日曆 可以開始代替她建立活動了

Dave creates an event as usual, but before he saves it, he selects Meredith’s calendar instead of his.

建立活動的做法和原來一樣 只不過選的是 Meredith 的日曆

The event changes color to show that it now belongs to Meredith’s calendar.

活動會改變顏色 變成 Meredith 的日曆顏色

Dave edits the event to enter more details, invite guests, and set up a video call.

Dave 可藉由編輯活動輸入詳細資訊 邀請參與者以及設定視訊通話

Now, when Frank signs in to his account, he receives an invitation in his Inbox and the event also appears on his calendar.

現在 Frank 一登入帳戶，就會從收件匣 收到邀請，而且日曆也會顯示該活動

When Frank opens the invitation, he can see that Meredith is the event organizer, but the invitation was sent by Dave on her behalf.

打開邀請後，他會看到活動是 Meredith 主辦 由代理人 Dave 發送邀請

If you have any questions, please check out our learning center at learn.googleapps.com

如有任何疑問，歡迎造訪我們的學習中心 網址為 learn.googleapps.com