- [Gini] Rules allow us to say in advance

- [吉尼]規則允許我們提前說

I'd like something specific to happen

我希望發生一些具體的事情

when the message comes in or goes out,

當資訊進來或出去的時候。

whether that message is about a particular topic

該資訊是否是關於某個特定主題的

or from a particular person,

或來自一個特定的人。

or meets some other criteria that we can specify.

或符合我們可以指定的一些其他標準。

Rules are email based wonders.

規則是基於電子郵件的奇蹟。

For example, I'm working with Tammy and Victor

例如，我正在與塔米和維克多合作

on this CRM project.

在這個客戶關係管理項目上。

Every email that comes in from Jake

每一封來自傑克的電子郵件

is going to go to the CRM project.

將用於CRM項目。

I can create a rule so that email that comes from Jake

我可以創建一個規則，使來自傑克的電子郵件

goes automatically to the CRM project folder.

會自動進入CRM項目文件夾。

Or I can create a rule that says

或者我可以創建一個規則，說

anytime an email comes in from Jake,

任何時候都會有一封來自傑克的電子郵件。

I'd like to forward it to the CRM project group,

我想把它轉發給CRM項目組。

or I can create a rule that does both.

或者我可以創建一個規則來做這兩件事。

I have lots and lots of options here.

我在這裡有很多很多的選擇。

I just need to decide what it is I want to be able to do.

我只需要決定我想做的事情是什麼。

Let's create that first rule.

讓我們創建這第一條規則。

Notice that I can right click, go to rules,

注意，我可以右鍵單擊，轉到規則。

and it says always move messages from Jake.

它說，總是從傑克那裡移動信息。

That's kind of cool.

這有點酷。

They've made it super easy to be able to do this.

他們已經使能夠做到這一點變得超級容易。

I want to show you the more verbose way to do this,

我想向你展示更省略的方式來做這件事。

but let me show you what that looks like

但讓我告訴你這是什麼樣子的

is simply a matter of choosing a folder.

僅僅是選擇一個文件夾的問題。

We choose CRM project.

我們選擇CRM項目。

Click okay and the rule would be created,

點擊 "好"，該規則就會被創建。

but I would like to actually do a little bit more than that.

但我想實際做得比這更多一點。

Let's go to rules,

讓我們來看看規則。

create rule.

創建規則。

I'm going to say when I get an email from Jake,

我想說的是，當我收到傑克的電子郵件時。

every email that comes from Jake,

每一封來自傑克的電子郵件。

I'd like to move the item to a folder,

我想把這個項目移到一個文件夾裡。

and the folder I'd like to move it to is CRM project.

而我想把它移到的文件夾是CRM項目。

Now, I have some other choices.

現在，我有一些其他的選擇。

I can display a new item alert.

我可以顯示一個新項目警報。

I can play a selected sound.

我可以播放選定的聲音。

If I do either of those things,

如果我做了這兩件事中的任何一件。

Outlook has to do them,

Outlook必須要做這些事情。

and what that means is that Outlook has to be running

而這意味著Outlook必須運行在

for this rule to run.

以使該規則得以運行。

The problem with that is,

這方面的問題是。

in this circumstance,

在這種情況下。

I want to be able to forward stuff to my team

我希望能把東西轉發給我的團隊

even when I'm not here.

即使我不在這裡。

So I'm going to leave off

所以我打算不說了

the things that have to happen locally,

必須在當地發生的事情。

display a new item alert for Gini,

為Gini顯示一個新的項目警報。

play a selected sound on Gini's computer,

在Gini的電腦上播放選定的聲音。

and say just move the item to the folder,

並說只要把項目移到文件夾裡。

which is something that Exchange can handle for me

這是Exchange可以為我處理的事情

with no problems.

沒有任何問題。

Now let me click advanced options

現在讓我點擊高級選項

and show you just how rich this gets.

並告訴你這是多麼的豐富。

Here is the Rules Wizard.

這裡是規則嚮導。

This is step one,

這是第一步。

select the condition.

選擇條件。

I'm saying it's from Jake.

我說這是傑克的。

But notice all these other choices.

但是注意到所有這些其他的選擇。

What if I wanted all of my emails

如果我想讓我所有的電子郵件

that come from microsoft.com to go to one place?

從microsoft.com來的人要到一個地方去？

Then what I could do is I could say

那麼我可以做的是我可以說

with specific words in the sender's address,

在發件人的地址中帶有特定的詞。

and the specific words would be microsoft.com

而具體的詞則是microsoft.com。

in the address.

在地址中。

This is all of the emails from one company, for example.

例如，這是一家公司的所有電子郵件。

Let's cancel that.

讓我們取消這個。

I'm going and to remove it.

我要去，而且要把它刪除。

But notice that we have lots of choices about what we do.

但請注意，我們對自己的行為有很多選擇。

Comes from Jake.

來自於傑克。

I could also say it comes from Jake,

我也可以說它來自於傑克。

and my name is in the to or CC box,

而我的名字在收件人或抄送人欄裡。

or it comes from Jake sent only to me.

或者它來自於只發給我的傑克。

You have a lot of choices to be able to very finely describe

你有很多選擇，能夠非常精細地描述

exactly what it is you're looking for.

正是你要找的東西。

It comes from Jake and it has an attachment, for example.

它來自於傑克，它有一個附件，比如說。

But in this case, comes from Jake is good enough.

但在這種情況下，來自傑克的就足夠好了。

What I'd like to do then when it comes from Jake

那我想做的是，當它來自傑克的時候

is I'd like to move it to the specified folder.

是我想把它移到指定的文件夾中。

And I could stop processing more rules,

而且我可以停止處理更多的規則。

but I'm not going to do that yet.

但我還不打算這麼做。

I'm going to move it to the specified folder,

我要把它移到指定的文件夾裡。

and I am also going to forward it

我也將轉發它

to people or a public group.

對人或公共團體。

Check this out.

看看這個吧。

What might my group be?

我的小組可能是什麼？

Well, and did you catch that word public?

好吧，你有沒有注意到公眾這個詞？

If I'm going to forward it to a group

如果我要把它轉發給一個團體

it needs to be a public group.

它需要成為一個公共團體。

I can't forward it to a private group.

我不能把它轉發給一個私人團體。

I could however, forward it to specific individuals.

不過，我可以把它轉發給特定的人。

What that means though is

但這意味著

that if we added individuals to the list

如果我們在名單上增加個人

I need to come back in here and modify my rules.

我需要回到這裡，修改我的規則。

You begin to see how these pieces is go together.

你開始看到這些碎片是如何組合在一起的。

The power of creating a group means

創建一個團體的力量意味著

that when I add people to the group,

當我把人添加到組中時，就會出現這種情況。

and I am using rules to forward an email to that group,

而我正在使用規則將一封電子郵件轉發給該組。

or anyone sending emails to the group,

或任何人向該小組發送電子郵件。

Microsoft Outlook and Exchange are automatically handling

Microsoft Outlook和Exchange正在自動處理

the membership of that group

該集團的成員

and sending this to the right people.

並將此發送給正確的人。

What else can I do?

我還能做什麼？

I can flag this if I wish.

如果我願意的話，我可以給這個做個標記。

I can automatically print it,

我可以自動打印。

but again, that would be a local rule

但同樣，這將是一個地方規則

because there's a local printer.

因為有一個在地打印機。

All of these items at the bottom

所有這些項目都在底部

where we are playing sounds and starting applications,

在這裡，我們正在播放聲音和啟動應用程序。

all of these really are going to

所有這些真的是要

prevent the rule from running unless Outlook is turned on.

阻止規則的運行，除非Outlook被打開。

So that's the second step, actions.

所以這就是第二步，行動。

Third step, exceptions.

第三步，例外情況。

What I'm going to do here is try to imagine

我在這裡要做的是努力想象

any email I might get from Jake

我可能會收到傑克的任何電子郵件

that I wouldn't want to send to anyone,

我不想發給任何人。

and everything I'm getting from Jake right now

以及我現在從傑克那裡得到的一切

is about this project and this vendor relationship.

是關於這個項目和這個供應商關係。

It wouldn't hurt for me to say that to Jake.

我對傑克說這話不會有什麼影響。

That would be a good idea.

這將是一個好主意。

I'm automatically forwarding

我正在自動轉發

all of your emails to my entire team.

你所有的電子郵件都發給我的整個團隊。

That would be great.

那就好了。

Click next and then the last thing is to name this.

點擊下一步，然後最後一件事是為這個命名。

And because I started this by saying

因為我一開始就說

all of the emails that come from Jake,

所有來自傑克的電子郵件。

it's using his name as the rule,

它是用他的名字作為規則。

but I'm going to say forward, FWD,

但我要說的是向前，FWD。

Jake to CRM team.

傑克到CRM團隊。

If I wish I can run this rule now

如果我願意，我現在就可以運行這個規則

on messages already in the inbox,

對已經在收件箱中的資訊。

and as soon as I click finish then,

而當我點擊完成時，就會發現。

Exchange and Outlook will rip through my inbox

Exchange和Outlook將撕開我的收件箱

and automatically forward all those messages.

並自動轉發所有這些資訊。

Or I can turn it off and only use it going forward.

或者我可以把它關掉，只用它往前走。

At any point in time,

在任何時間點上。

I can turn this rule on or off.

我可以打開或關閉這個規則。

One use of rules then is to create rules that help you

那麼，規則的一個用途就是創建規則，幫助你

move items to other folders,

將項目移至其他文件夾。

or forward emails to other people

或轉發電子郵件給其他人

that you invoke on a periodic basis.

你定期調用的。

I move all of the messages to client folders, for example,

例如，我把所有的資訊都移到客戶文件夾裡。

at the end of every quarter or the end of every year.

在每個季度末或每年年底。

You can simply go into the rules,

你可以簡單地進入規則。

run the rule on the messages,

在資訊上運行該規則。

and when you're all done, turn the rule back off.

而當你全部完成後，將規則重新關閉。

But in this case,

但在這種情況下。

I'm going to run this on messages

我打算在資訊上運行這個

and turn this rule on going forward,

並將這一規則打開，繼續前進。

so that in the future

以便在將來

all messages that we get from Jake

我們從傑克那裡得到的所有資訊

will automatically be forwarded to the project team

將自動轉發到項目組

and placed in the CRM project folder.

並放置在CRM項目文件夾中。

There we go.

我們走吧。

Now, there was an email here from Jake.

現在，這裡有一封來自傑克的電子郵件。

You know where that went.

你知道那是什麼結果。

My copy of it is in the CRM project folder right here,

我的副本就在CRM項目文件夾裡，就在這裡。

and the group should have an email coming in

而該小組應該有一封郵件進來

from Jake as well.

也是來自傑克。

That might take a second longer to get there.

這可能要多花一秒鐘的時間才能到達。

Here it is right now.

現在就在這裡。

Whether you are forwarding email messages to a team,

無論你是轉發電子郵件資訊給一個團隊。

automatically replying to emails that you receive,

自動回覆你收到的電子郵件。

marking messages as read,

標記資訊為已讀。

applying categories,

應用類別。

Outlook rules will help you do

Outlook規則將幫助你做到

all of these things automatically.

所有這些東西都是自動的。

(upbeat music)

(歡快的音樂)