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  • - [Student] Thanks Iris.

  • Hi everyone, Jeff from the marketing team here.

  • Before we get started I have to say,

  • it felt really nice to report in billions

  • instead of millions for this quarterly review.

  • (audience laughing)

  • - Okay, so I added the laugh track in for this video

  • but doing the actual presentation

  • that joke got quite a few chuckles

  • because the audience found it to be very relatable,

  • which leads me to the first tip

  • for presenting with confidence in the workplace.

  • Humor through relatability.

  • To bring you all into the joke,

  • a recent project milestone we hit was the $1 billion mark

  • and it was years in the making.

  • We were all used to seeing revenue numbers

  • reported in the millions.

  • So referencing Bn as a unit of measurement

  • was a cheeky inside joke on my part.

  • The good news, this strategy can literally be used by anyone

  • with the rule of thumb being the more specific the reference

  • the more likely your humor will resonate with the attendees.

  • To give an extreme example,

  • let's assume a fresh graduate is giving a presentation

  • with senior leaders in attendance.

  • - [Student] "Hey, everyone,

  • although I just joined last week,

  • even I know how extremely fun performance review season is

  • for managers.

  • So I'll keep this short and I'll try to let everyone go

  • a few minutes early today.

  • - Here that handsome new hire brought up a topic

  • all employees can relate to regardless of title and tenure.

  • Earning him some quick brownie points

  • right at the beginning of the presentation.

  • By the way, welcome back to channel,

  • if you're new here, my name is Jeff.

  • Come for the career tips and stay for the excessive amount

  • of self-admiration.

  • Moving onto workplace presentation tip number two,

  • keep your slides clean.

  • Da Vinci once said,

  • "Simplicity is the ultimate sophistication."

  • And here it means the more visuals

  • and text you cram into your slides,

  • the more distracted your audience will be

  • and the less likely they are to understand your key message.

  • A great rule of thumb, is to only include the primary points

  • which are the key takeaways that are short and memorable

  • as texts on your slides.

  • And leave the secondary things like background

  • and rationale in the oral part of your presentation.

  • Here's a simple test I learned

  • back in my management consulting days.

  • If you share slides with a stranger

  • and they're able to make sense of it

  • by just clicking through the slides

  • there's too much information.

  • Because the slides themselves should not make sense

  • without you, the presenter.

  • The one caveat to this rule as Heinrich

  • over Firm Learning has nicely summarized

  • is business presentations created specifically

  • for top level management that are meant to be standalone.

  • But look at any popular TED Talk over the past 10 years

  • and you'll see that the speaker slides rarely make sense

  • without the speakers themselves.

  • By the way, this video is more about the soft skills

  • required to present confidently in the workplace.

  • So let me know if you'd like me to share some hard tips.

  • Heh, hard tips.

  • Hard presentation skills, like how to structure slides

  • and write action oriented titles, stuff like that.

  • Tip three is to assume something

  • I call lowest common language.

  • Let's see a quick example.

  • - [Student] In particular,

  • I like to point everyone's attention

  • to the second step here

  • because it's really thanks to the analyst team

  • that we were able to filter out a 90% of irrelevant leads

  • resulting in a much higher conversion rate.

  • - Let's pause right there.

  • You watching, probably understood the point

  • I was tryna make, even with no context,

  • because I specifically said the analyst team

  • instead of the acronym DMS

  • and I mentioned the implication of this step,

  • we're able to filter out irrelevant leads

  • instead of repeating the technical phrase,

  • scrubbing process efficiency.

  • This intentional use of wording is important

  • because if there are any meaning participants unfamiliar

  • with your specific terminology,

  • you just failed to get your message across

  • because no one wants to look stupid and ask what you meant.

  • It's like if you imagine concentric circles,

  • you can use acronyms and specific technical phrases

  • in your core working group.

  • But when you're presenting to a larger audience

  • you wanna use language everyone definitely understands.

  • We hear about effective communication skills all the time.

  • And I would argue this is a concrete example of that.

  • In order to convey our message effectively

  • to everyone in the room,

  • we should always assume the lowest common language.

  • For number four,

  • I put together a few presentation etiquette tips and tricks.

  • First down three to five minutes before the presentation

  • is scheduled to begin and present your screen.

  • This helps you avoid any technical surprises

  • and the extremely frustrating.

  • - [Student] Oh, is everyone here?

  • Should I start presenting?

  • Okay.

  • No, not this one.

  • (mouse clicking)

  • This one, okay, cool, cool, cool,

  • we can finally get started.

  • All right.

  • Can everyone see my screen?

  • Can everyone see it?

  • No.

  • - Second, since people are usually still dialing in

  • during the first five minutes,

  • prepare a holding slide to set clear expectations

  • on when you will start speaking and stick to it.

  • Third, engage intentionally.

  • More interactive elements do not automatically mean

  • a better experience,

  • it's best to only include a poll, quiz, or game.

  • If it can help elevate your message

  • or help convey your key points in an even better way.

  • I've left the most boring tip for last

  • but in my personal opinion, it's the most important.

  • And that is to practice, practice, and practice again.

  • According to Harvard business review,

  • we should treat business presentations like a performance

  • and rehearse out loud.

  • Melodramatic exaggeration aside.

  • This is solid advice

  • because it's only when we say our lines out loud,

  • we know when to pause

  • and when to speed up the pace to make a point.

  • HBR also mentions each slide should take

  • between 30 to 60 seconds to present,

  • so the audience is engaged with fresh new visual content.

  • For me, I usually take

  • between one and one and a half minutes per slide

  • but I think the key takeaway here

  • is to actually time yourself when you're practicing.

  • And of course gotta end with a very practical tip.

  • And that is, if you click the dropdown arrow

  • next to slideshow in Google slides,

  • you can choose presenter view,

  • allowing your speaker notes to appear in a separate window

  • and you can then press L to enable the laser pointer.

  • If you enjoyed this, How to Present with Confidence video,

  • you might wanna check out My Data Storytelling Tips next.

  • See you on the next video.

  • In the meantime have a great one.

  • (logo whooshing)

- [Student] Thanks Iris.

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