heard talking about Google Docs for business. How to use them for business,

how to share those documents. You're going to be networking like crazy with this

stuff. So, stay tuned. I'm going to show you how it's done.

Hey, let's chat Google Docs and how to use them. If you watch one of our other

videos, you know how to create it, you know how to put it together and use

those templates to your advantage. Now, we're going to talk how to use them for

business, specifically. So, go ahead and go to google.com. You can pull up another

window and do this right along with me. I'm going to show you some of the

functionality and the capabilities of Google Docs now that you've got yours

all set up. So, if you go over here and you click on your nine square box, you're

going to scroll down, click more and then you're going to see Google Docs show up

right there. That's going to take you to Google Docs. I always recommend, if you

see here on my screen, I have Google Docs as a tab right here. If you ever want to

do that, if you ever find yourself using a website really a lot of the time or

very, very frequently, you can actually click this right here and just drag it

and put it in your bar. A little bit of extra bonus for you. So, if I just click

that or I just click Google Docs directly from my shortcuts, it's going to

take me here. Now, Google Docs does interact with Google Drive in a very

specific way. Google Drive will allow you to put multiple things into a single

folder. So, let's say you've got information in Google Docs, you've got

information in Google photos, you've got information in Google sheets. All of that

gets put together in what's called Google Drive. Google Drive is kind of the

umbrella for everything. So, if you have documents and you have photos that are

both relevant to the same topic, let's say you're creating a recipe and you've

got photos for the recipe and you've got the actual text for the recipe, you need

them all in one place. They're going to be in a folder on Google Drive that you can

put together and have in place. Now, Google Documents specifically can

integrate with all of that but they can also standalone on their own. So, here's

what Google Docs will look like especially if they're already you've

already got some. The default on Google Docs is to have them last opened by me.

As far as ordering goes. Which can make it a little bit tricky to find what

you're looking for if you can't really remember, you know, when you last opened

it. So, you can sort them differently you can sort them by last modified by me,

last modified the title. That'll be very handy. And you can also open up folders.

So, this is the what I was talking about in Google Drive. You can have all of

things in different folders and you can find your documents according to the

folder that they're in. This is especially helpful if you're sharing

this folder with other people. For example I've got a group of women that I

work with on a weekly basis and we're always adding documents and files and

sheets and pictures and we're always putting them together. So, we have this

one folder right here that we put all of our information in. So that we can easily

find and manage it. So, if I were to create a document and it's not going to be

used until next week or maybe next month, then I can create, it put it in the

folder and if they have... Even if they have this as last opened by me, I can go

to the folder and find it quickly especially if that documents created

several weeks or a month ago. So, this is what it looks like. We created a document

for another video, we put that brochure on top, I've got several different

documents down here. Again, this is all put together by last open by me. This is

how this was put together. Now I'm going to open up a document that we used for

another video called the brochure. And in this document, we're going to show you how

to get this really shared and edited by other people. Now, let's say that this is

a document that was shared with you by someone else. Meaning, that they created

it and they wanted to get your input on it. Now I can go in here without changing

the body of the document. I can make what are called suggestions. I love this

feature. If you're ever want to write a book or you're an editor, this is the way

to go. Now, this text in here, this is auto-filled by Google. So, it's pretty

much garbage text. So, if I, for example, pretend that this is real text that I

say oh, I would really want this to say something different. I can highlight that

and say oh, I would delete that and I would actually say, "This is the verbiage

that I would like to see here." And it would be shown as an edit. Now, anyone

else looking at this document is going to say, "Oh, Marianne, she made a

suggestion to this document." And whoever makes the final say on this document can

either click the check mark to accept the suggestion or to reject the

suggestion. So, I can click the check mark here if I do that and I'm in charge of

this document. It's going to change everything the way I suggested it.

Now, if I make another sentence right here and say, "This is the other sentence."

Now, we've got a misspelling here, okay? So, I can go in as the editor of this

document and say, "Okay, I like it but I would really spell that correctly if I

were you. Or I actually don't like it, I liked it the way I had it before with

the really weird spelling of all this different language." If I reject that, then

it's just going to go away and it won't appear in the final edited document.

Now, the cool part is, is you can have multiple eyes and ears and fingers on

this document at the same time. So, for example, if I sent this out to my team

and I said, "Team, I want you to make this document perfect, I want you to make

any suggestions, I want you to add your input here and there." if I were to send

this out to two or more people and they were making the suggestions, just as you

see here in this top right corner. Everyone's suggestions would show up

differently. So, if I were to make a suggestion here and just replace that

text and let's say that I want to leave a comment on someone else like a

suggestion. I would say, "Why do you think this should be here?" And I can actually

comment on someone else's suggestions before it's integrated into the document.

Not enough people know that this exists. That I just want you to be aware of this.

I actually used this in parenting. So, I've got a daughter that's going into

junior high this year and she's got Google Documents, It's her thing. That's how

she writes her reports, that's how her teachers want her to submit reports and

I totally get why. I wish I had that in high school. But she will replayed or she

will send me all of her drafts of her homework and say, "Mom will you give this

a look over?" And I totally will make this suggestion and and put these in there

for her. So, that I'm not doing your homework but I can take a few minutes

while I'm working one day and just check that out. It's great for work, great for

home use, great for any is where you have any kinds of documents, whatsoever. So,

once you've got all those suggestions put together, you've got everything that

you need you can also edit as a viewing read or print and final document. So, if

you're about to send this out and you want to see how

it's going to look before any of your clients see it, click the viewing, you

won't be able to make any edits, you can highlight stuff but you won't be able to

change anything. That's how that rolls. Then you've got all these extra icons

here. You can print it off, you can paint format. I never use this

one, to be honest with you. You can do, you know, change the zoom on the document, you

can change your text, change your fonts, change your font size. You can get all of

these different things in here. Put links in there, put comments in there. So, let's

say if you want to make a suggestion without necessarily changing any of the

text, wherever your cursor is, you can leave a comment. So, let's say that your

employees sent you this memo and you want to send it back with a comment, you

can just put your cursor there, leave the comment, send it back. It won't change

anything but they'll be able to see it. When the final print, they won't but in

the editing version, they will. You can add images in there, make it justified, do

your line spacing different. All of these functions, just like you would see in any

other Word editing format for Microsoft Word. Documents is a go-to for business. If you

need to communicate with one another, if you need to get something out the door

Guys, imagine how many hours of meetings this will save you. Never organize a

meeting that could be accomplished in a well worded email. This is your ticket to

doing that. If you don't have Google Docs, get Google Docs. Put it on your phone, put

it on your mobile devices, download it everywhere you can. So, your seamless

integration can be just that absolutely seamless. So, what'd you think of that

video? Was that helpful for you? Is that going to help you, you know, grow some

business creeks and connections? Let me know in the comments. Hit the subscribe

button, so I can chat with you tomorrow. I'll see you then.