gonna look at some Business writing Tips. So this lesson is specifically for the people,

要來看看一些商業寫作的訣竅。所這堂課對特定的人

who belong to the corporate world. Now many a times we listen to people that who belong

尤其是從事商業的人特別有幫助。常常我們聽到商業界的朋友

to corporate world, it’s very important for them to write intelligently. Business

商業界。對他們來說，正確的寫出來是很重要的一件事。在商業

writing should be clear, should be concise and should be formal. So how do we do that?

寫作應該是要很清楚、簡潔且正式的表達。所以我們該怎麼做到呢？

There are certain tips that I have for you that would help you to write intelligently

我這邊有一些正確訣竅可以幫助你正確地寫出來。

and of course to write in a very formal manner.

當然會是正式的寫作風格

So let’s have a look at these points. The

好，讓我們來看一下這些重點

very first thing that you need to keep in mind is that you need to avoid jokes and cliché.

第一件你需要記下來的事就是：避免開玩笑或者是詞不達意

What is a cliché? For the people who don’t know, cliché is a phrase which is over used,

什麼是「cliché」？我來為你們解釋一下，「cliché」指的是過度使用的辭彙

which is used several times and it has totally lost its meaning now, because it’s over

意思就是指使用好幾次重複的字，已經完全失去他的意思。因為

used, it has lost its originality, so that’s a cliché. So when you are writing in a very

過度使用的關係，已經失去原本的意思了。這就是「cliché」。所以當你在用

formal manner. You are writing to your colleagues, you’re writing to your boss or to your clients;

很正式的方式寫作的時候，你寫給你的同事、老闆或客戶，

please do not add jokes or cliché. Its okay when you’re writing to your friends and

請不要開玩笑或者是詞不達意。你可以和你的朋友或著家人這樣

family, but when it comes to formal writing, that’s a complete no no.So no jokes, no

但當你要使用正式的書信時，絕對不能當作玩笑話。

cliché. Cliché like think out of the box or move the needle, Oh! Come on these phrases

「Cliché 」就像

have been used several times and it makes no sense to people anymore, so do not use

已經被使用好幾次而且對我們來說是完全沒有意義的，所以不要再使用

cliché. The second point that you need to keep in mind is curb your enthusiasm. This

「cliché」.第二點你必須放在心上的是：抑制你的熱情。這

tip is perfect for the people who are over enthusiastic. Well, kind of even I am. I am

個訣竅對那些誇張的人是很棒的。像我就是。我

very friendly, I am always enthusiastic. So we need to curb our enthusiasm when it comes

是個非常友善的人，也總是很誇張。所以我們需要收斂一點，當我們遇到

to business writing. You cannot add too many exclamation marks, we tend to do that,specially

商業寫作的情況。你不能加入太多驚嘆號，

when we are writing on Facebook or we are texting our friends, we end up using too many

當我們正在 Facebook上發文或是和朋友傳簡訊，我們都會使用太多

exclamation marks. So please don’t do that when you are writing to your clients or when

驚嘆號。所以，拜託不要這樣，尤其是當你正在寫信給你的客戶

you are writing to corporate people, do not do that. Also do not add smileys. That’s

或者合作的夥伴時，不要這麼做。也不要加表情符號，那

not a cute smiley right? Anyway please do not add smileys in your emails or in your

一點也不可愛對吧？總之，不要讓表情符號出現在信件裡或者

presentations. It doesn’t look professional, so you need to curb your enthusiasm. Also

簡報中。這樣看起來很不專業，所以你一定要克制你的情緒。另外

you know when you are ending your business email, rather than writing lots of love, don’t

當你寫完信在做收尾的時候，寫上一些不正經的愛你唷之類的，拜託

do that, you need to write yours faithfully or best regards. Please don’t end the email

不要這麼做，你可以寫上「 yours faithfully」或是「best regards」。拜託不要用

by smileys, by kisses or xoxo, don’t do that. The third point, avoid passive writing.

笑臉啊，「親嘴」啊或者是「親親抱抱」啊之類的。拜託不要這樣。第三點，避免被動的書信。

Now here when I say avoid passive writing, it definitely means that you need to write

當我說避免被動的書信，就是指你必須要寫的

actively. Which means you need to use active writing? For example, the instructions will

非常積極，也就是說你要用主動的寫作方式？舉例來說，

be given to you by the director of the company, now that’s passive. You need to be direct

「你會收到公司負責人給你的指示」，這個就是被動的書信。你必須直接

and clear, so that people can read quickly. So the structure of your sentence should be,

而且清楚的，這樣人家才可以很快地知道。所以你句子的架構應該是：

the subject plus the verb and then followed by the object. So the director will give you

「主題」加上「動詞」還有跟著後面的「受詞」。這樣負責人會給你

the instructions, that’s how your sentence structure should be. So that’s active writing.

指示，這才是你句子結構該有的樣子。所以這就是主動的寫作方式。

Don’t get into passive writing, it just doesn’t make sense for no reason you are

不要進入被動的寫作方式，這種資訊對任何人都沒有意義，你只是

just exaggerating the material. So you don’t have to do that. The next point, keep a check

在誇大資訊而已。所以你不必這樣做，下一個該注意的地方是：保持檢查

on grammar and spelling errors. Yes we belong to the social world, we are so much into Facebooking

文法或者拼音的錯誤。是的，我們屬於社交世界裡的人，我們很喜歡用 Facebook

and we are so much on twitter, that our spellings and our grammar has totally gone hey wire.

還有 twitter，我們的文法和拼慢慢的已經沒有限制了。

We try to contract most of the words and at times we use Lol’s and Omg’s. Do not use

我們試著縮短大部份的字，使用不少 Lol 和 Omg。不要用這些字

that when it comes to business writing. It doesn’t look professional. Please do a spell

當你在寫作的時候。這樣看起來很不專業，拜託記得要檢查拼音

check and grammar check when you are doing a presentation or when you’re writing business

和文法，當你在做簡報或是當你在寫商業

emails. And then the last point that I really need to tell you guys is that, do not use

書信的時候。還有最後一點，我真的要告訴大家，就是不要使用

slang terms or offensive words. Yes we do have a lot of lessons you know using different

俚語或是攻擊性的字眼。沒錯，我們的確有很多要學，當在使用不同

slang words, but this doesn’t mean that I encourage you to use slang terms in the

俚語的時候，可是這並不代表我鼓勵你去使用俚語，

corporate world. Doesn’t sound professional, doesn’t look professional. Nobody’s gonna

在商業界裡。聽起來一點也不專業，看起來也是。沒有人會

appreciate it, so words like lets hang on and lets catch up, doesn’t look professional.

因為你這樣用欣賞你的。像「hang on 」還有 「lets catch up」看起來一點都不專業。

So do not use slang terms and offensive words, Oh! No that’s a complete no no. We do not

所以說囉，不要使用俚語或是攻擊性的字眼。哇，真的不要這樣。我們不要

use offensive words when we are talking to our clients or our bosses or our colleagues.

使用攻擊性的字眼，尤其是當你在向你客戶、老闆或是同事時。

So keep these points in mind and be clear, be concise and of course write formally when

將這些重點記在心上，清楚且明瞭地記住。當然正式的寫作在

it comes to business writing. I’ll be back with a new lesson. If you have any questions,

商業書信上。我還會再來交新的課程，如果你有任何問題的話

do write into us and I’ll try to answer it back. I’ll be back with a new lesson.

寫信給我們，我會試著回覆的。我會再回來的

Till then you take care.

到那個時候，保重囉！